Landlord Regulation Checklist For New Tenancies

Season’s greetings folks!

I cannot believe it’s December already (I literally say that every year because it’s my least favourite time of the year). Seriously, what the hell? Seems like only yesterday I was salivating the mouths of the housewives’ and their daughters’ on my street by prancing around in my garden, watering my flower-beds in nothing but a criminal pair of skimpy Speedos; now my garden has withered like a prune, there’s nothing left to water, and I’m being suffocated and restricted by cotton long-Johns.

New tenancies & being compliant

The final quarter of this year has been woefully disorientating and insanely diabolical for landlords; there’s been a barrage of new legislations/regulations rolled out (many of which make me believe someone is having a seriously good wind-up), which mostly left us digging deeper into our pockets and/or doing a bit more leg-work. And for added fun, a couple of nasty incoming tax changes were unveiled too, which were as appetising as someone brushing aside their fringe, only to reveal a cluster of erupting boils. It’s been very yucky, indeed!

All landlords in England will be affected in one way or another, even if only slightly. Needless to say, I’m just talking about the landlords that give a flying shit about conformity. In reality, as with all sole-traders and freelancers in every industry, there’s a gigantic chunk of landlords still reaping the rewards of being rogue- not paying taxes or complying with their legal obligations. Many of which, so utterly uninterested and disengaged from ‘the system’, that they’re probably totally oblivious that a shakedown even occurred.

Ahh, what a life. If I wasn’t such an enormous gaping pussy, I’d probably be on that path like flies on shit. Alas, here I am, deflated, and on my knees following orders like a malnourished barnyard animal. I’m pathetic. I look down and see raisins!

In any case… in light of all the old, new and incoming legislations, regulations, rules and laws (I don’t think there’s any real meaningful difference between the lot, it all boils down to orders for us sheep to obey), it’s getting incredibly easy for prospective, new and even experienced landlords (and dare I say agents) to get lost in uncertainty- specifically about what is required when starting a new tenancy and ensuring all the right boxes are ticked.

Sure, there are skid-marks and dollops of information scattered all over my blog (and the internet), including all the outstanding (and sinfully lousy) contributions from commentators (I genuinely appreciate every single one of them), to help landlords be more aware of their legal obligations. However, piecing it all together can be a tedious task at best, despite my best efforts of trying to keep everything organised.

I recently acquired new tenants, and it was the first time I had to follow some of the newer legislations/regulations that recently came into play. That’s when I realised I needed a neater process to keep on top of all the mumbo-jumbo bureaucracy, but more importantly, to document proof of actually following the procedures. Soon enough, I quickly threw together a list of “procedures” to follow, and supplementing tenant confirmation forms that confirm the procedures have been complied with.

So, to make this Christmas extra special for everyone, I thought I’d give you ALL want you’ve been pining for this year. Yes, a mouth-watering pack of digital landlord downloadable documents, the very same ones I recently created and used myself (which may or may not be useful or legally accurate).

I’m excited, so I sure as hell know you must be.

Landlord compliance pack for new tenancies

Essentially, I’ve thrown together a bunch of forms, which I believe will help landlords in England be compliant (and safe) when starting new tenancies.

Tenancy Compliance Form Teaser

Tenancy Compliance Form Teaser

The download pack includes the following…

You can download a confirmation form individually for each area by following the links above, or download an ‘all-in-one’ version below. It’s your call.

What’s with all the confirmation forms?

I know, I know, I’m really cramming them down your gullet like an onslaught of jizz-rockets, aren’t I?

The thing is, a lot of the new legislations/regulations require landlords to hand over documents to tenants. Failing to do so could lead to prosecution and/or impede on our rights to repossess our property efficiently through the Section 21 route. On that basis, it’s more important than ever to not only follow the proper procedures, but also have the means to prove it. God forbid, if we end up in a legal battle and need to provide proof of compliance.

One devastating aspect I’ve learnt about being landlord is how Judges tend to be much more sympathetic towards tenants; they’ll literally pounce on any crack given the chance, no matter how minuscule, and then use it in the tenant’s favour.

That’s a whole lot of signing…


I tried to think of a way where I could just throw everything into one form, which required one date/signature from the tenant. But, because almost every regulation works with different timelines it didn’t seem possible, or at least, my feeble mind couldn’t think of a way to accommodate the information in a simpler way without making the process restricted and unworkable.

Let’s not forget, on top of all of the above, we need to sign the tenancy agreements, inventory forms and Guarantor forms (none of which are legally required but highly recommended). Can anyone say wankers-cramp?

In reality, it won’t actually take long to sign the documents and it’s not like you need to do it every month. Most of it can be done during one sitting over a class of chilled Chardonnay.

Oh… and make sure you sign two copies of each! Yes, more signing. It’s always good practice to have both tenant and landlord have signed copies of all documents.

Use at your own risk!

Guys, you know the drill. I gotta’ cover my little butt!

I’m not a Solicitor or a legal bod. I genuinely don’t know how well these forms would hold up in court, but I believe they’re better than having nothing. Based on the guidance and examples I’ve seen, they should do the trick. But I obviously have to recommend that you seek professional legal advise if you wish to use them! :)

Either way, with or without the forms, this post should at least make life easier for those landlords scrambling around looking for what the hell they need to do in order to comply with the requirements when starting a new tenancy.

So, what do you think? Useful? Pile of junk? Huh? Huh? Huh?

Let me know if you have any suggestions or notice any problems. Also, to put is all in the festive spirit (in case you’re not already), let me know what the shittiest present you have ever received and what you ended up doing with it.

If I don’t get a chance to blog again before the end of the year, hope you all have an awesome and safe Christmas/New year!

Enjoy xo

(note: if you’ve already signed up to my mailing list, just enter your name/email address and you’ll automatically get directed to the download page without needing to re-subscribe).

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21 Comments- Join The Conversation...

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Lizz Akin 4th December, 2015 @ 08:06


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Mandy Thomson 4th December, 2015 @ 08:50

Thanks, Landlord! Very thoughtful and in my case the timing is perfect as I have an end of tenancy/new tenancy coming up.

Have a really sorta-ok-Christmas!

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Mark H. 4th December, 2015 @ 10:48

Have really enjoyed your posts so far this year. Has put a smile on my face. Thank you for the great work. Have a great festive season. Merry Christmas !!

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Matty 4th December, 2015 @ 15:56

Cheers for the forms - very useful, will deploy on next tenant sign up

Shittiest present has been the same for about 5 years now; I always get some sort of deodorant and body wash combo from linx/addidas/nike ect - yeah ok some might say someone is trying to give me a hint.
Well I hate those fragrances so I keep them for a year and give them to an unpopular friend next year. Keeps my life simple and cheap and the giver never knows or gets upset, everyone's a winner!

The Landlord Avatar
The Landlord 4th December, 2015 @ 16:48

Thank you. But I'm probably just an OK "blogger"! :)

Ha, thanks, Mandy, I'll try my very best! Merry Christmas!

Thanks Mark, appreciate it. Have an awesome Christmas!

The Landlord Avatar
The Landlord 4th December, 2015 @ 16:56

Haha, your comment made me laugh, because I know exactly what you're talking about.

My aunt is notorious for going all out and buying me those sports branded "shower sets". I think she hates me. A few years ago she gave me an Adidas one. God awful products/presents. They usually just gather dust until that day arrives where I realise I've run out of showergel mid-shower!

My ex's parents' once got me a luxury "hand washing" set- it came with a flannel, bottled hand soap and a nail scrub. Most bizarre and inadequate present! Similarly with the Adidas shower gel, the hand soap got used under the same circumstances. The rest got binned.

Merry Christmas, and here's to shit presents that make funny stories!

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C20toy 4th December, 2015 @ 18:17

Thanks for these resources, won't need them for a while but have bookmarked. Always the worst are the shower gel/moisturiser combos. The trick is remembering who gave them so when you re-gift, you pass them to a different poor soul. Or actually, maybe then they would get a hint...

The Landlord Avatar
The Landlord 4th December, 2015 @ 18:22

Ha, I imagine those combo sets are the presents that get recycled the most in the UK. I'm pretty sure Boots is responsible for 90% of them, because every year, without fail, they do the 3 for 2 offer on them, and market it like crazy!

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Rob 5th December, 2015 @ 23:22

many thanks for the update. regarding purchase of new BLT from 1-Apr-2016 onwards, would you be exempt from the changes to stamp duty if bought through a Ltd. company? what is going to be the most tax efficient way of generating another BLT? Would it be by buying a commercial unit and applying for planning to convert to residential?

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Pete 6th December, 2015 @ 10:43

Thanks Landlord for the early Christmas present. Much appreciated as indeed your whole web site is. Keep up the good work and never lose your wit or sense of humour, it always puts a smile on my face.

Happy Christmas!

The Landlord Avatar
The Landlord 7th December, 2015 @ 11:04

You're welcome!

Sorry Rob, I haven't really looked into the details, so I wouldn't want to comment on the most tax efficient way. Maybe someone else (preferably a tax specialist- are any of you out there?) might be able to shed some light on the issue...

Thanks Pete, appreciate it. Merry Christmas :)

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Riptide 12th December, 2015 @ 23:35

Cheers Ears. Happy Christmas.

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Andy 29th December, 2015 @ 17:03

As always this is great, if only I had read it before I got a tenant into a property on Dec 28th ! My only comment would be the carbon monoxide alarms are nice to have but only a legal requirement with solid fuel burning i.e log burner, open fire. Generally not required but sensible to have anyway. Happy New Year and keep up the good work.

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Andy 29th December, 2015 @ 17:08

forgot to say that I put all this stuff on the inventory, having conducted the check in the tenants then sign to say they accept the inventory is accurate and thus a signed record of having had the various documents.

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andrewa 29th December, 2015 @ 17:50

Merry xmas and a prosperous new year!

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cee 15th January, 2016 @ 23:20

You're awesome, I was dreading getting a new tenant but now I'm dreading it slightly less.

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Molly 20th January, 2016 @ 13:12

Hope you are enjoying your new year - thank you for sharing! Great platform to keep updated on the new updates from property world.

The Landlord Avatar
The Landlord 20th January, 2016 @ 15:00

Thanks for the comments everyone, really appreciate it!

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Rentalrep 11th February, 2016 @ 13:41

Great read and a blogger! Two reasons you keep your audience engaged, conversational which makes it personal. I have admiration in the way you keep us informed.

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Jane Courtney 2nd May, 2016 @ 09:57

THANKYOU after reading your blog I am standing my ground in my home after being sent a section 21

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Tracy 25th April, 2017 @ 13:14

I love your blogs - you have such a way with words LOL


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