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Gas Safety Certificate Content
Landlord’s responsibility for Gas Safety
If you let a property equipped with gas appliances you have three main responsibilities related to gas safety:
- Maintenance: pipework, appliances and flues must be maintained in a safe condition. All work must be serviced by a Gas Safe registered engineer.
- Gas Safety Checks/Certificates: an annual (12 monthly) gas safety check must be carried out on every gas appliance/flue provided with the property. A gas safety check will make sure gas fittings and appliances are safe to use, and then supply a certificate.
- Record: landlords must provide their tenant with a copy of the gas safety certificate within 28 days of the check being completed, and new tenants should receive a copy before they move in.
What is a Gas Safety Certificate?
A Gas safety Certificate (CP12) , also commonly referred to as a Gas safety Record, is a document that confirms a Gas Safety check has been performed on gas appliances by a qualified Gas Safe registered engineer in the property you are letting.
The Gas Safety Certificate looks like this:
This document will confirm that gas appliances are safe to use.
Which Gas Appliances should be checked?
Any gas appliance that the landlord supplies with the property MUST be safety checked. This includes appliances such as gas ovens, gas ovens, and hand held appliances that use gas.
If the tenant brings their own gas appliance into the property, it is not the landlords responsibility to ensure they are gas safe.
Do I need a Gas Safety Certificate?
Yes, if the property comes with gas appliances, it is the landlord’s legal obligation.
The Gas Safety Regulations 1998 place a statutory duty on all landlords of residential property to ensure that all gas appliances, pipe work and flues are maintained in a safe condition.
How often do I need to renew my gas safety inspection?
Gas Safety Certificate’s last for 12 months, so a safety check on all gas appliances needs to be done on an annual basis.
However, up until April 6th 2018, a Gas Safety Certificate would last for 12 months from the day the engineer performed the inspection. This meant that landlords would often get a check done every 10-11 months just to be safe.
However, this has since changed, because it meant that landlords would end up overlapping and essentially paying more. So now, a gas safety inspection performed in the 2 months prior to the expiry of the current Certificate is treated as having been performed on the last day of the existing certificate.
You do not need a new Gas Safety Certificate for each time new tenants move in, or when there has been a brand-new installation of gas appliances.
What do I do with the Gas Safety Certificate?
You should keep the original copy of the certificate and provide your existing tenant with a copy within 28 days of the checks being done, while new tenants should be given a copy before they move into the premises.
Do I need a Certificate for each rental property I own?
Yes. You need a Gas Safety Certificate per rental property. So if you have a portfolio of 12 properties, you will need a separate Gas Safety Certificate’s for each property.
How do I get one?
A Gas Safe registered engineer can do the gas safety checks and provide you with a Gas Safety Certificate.
To find a gas engineer in your area you can call 0800 408 5500.
Where can I book a Gas Safety Check/Certificate?
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Landlord Gas Safety Certificates (CP12) and inspections for rental properties are carried out by our team of nationwide Gas Safe registered engineers.
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My Boiler Service provide instant quotes from various engineers in your local area.
Can my regular Gas man give me a certificate?
Not necessarily. The gas man must be a Gas Safe registered engineer.
What is a Gas Safe registered engineer?
A Gas Safe registered engineer has been checked to make sure they are competent and qualified to work safely and legally with gas.
Every gas engineer carries a Gas Safe Register ID card with their own unique licence number, showing the type of gas work they are qualified to do. Before any gas work is carried out, always make sure you ask to see their Gas Safe Register ID card.
Here is an example of a Gas Safe Register ID card:
How much does one cost?
It can vary, depending on how many gas appliances need checking, and also location.
Typically, prices range from £60 – £100. From my experience, the price is largely dependent on location (i.e. London tends to be more expensive). My most recent gas safety check cost £70. The property is based on the outskirts of London, and appliances checked was a gas boiler and gas oven/cooker.
It’s always best to shop around. I received an initial quote for £80, which was evidently a bit pricey.
To put it nicely, I know a lot of landlords like to keep their hands firmly in their pockets. However, this is one expense which I would highly recommend not to avoid because the consequences are just far too great.
What will happen if I don’t have a Gas Safety Certificate?
As mentioned, the Gas Safety Check is a legal requirement, so failing conduct a Gas Safety Check could mean you’re providing an unsafe property, which can lead to financial penalties and even imprisonment.
My tenant won’t allow me access to the property- what should I do?
Gas safety is a very serious matter, so it is up to the landlord to ensure ‘all reasonable steps’ have been taken to get the work done.
You must give your tenant at least 24 hours notice and they must agree to the gas safety inspection, before you or anyone else can enter the property and attempt to do the work. However, in the event that the tenant is refusing entry (for whatever reason), it is important that you continue trying.
So what constitutes as reasonable steps? According to Tessa Shepperson from Landlord Law, she advises to do the following:
- Make your three letters really powerful so they will make your tenant think twice about refusing to let you in (I’m assuming this involves sending 3 separate letters, allowing 14 days for a reply to each, before sending the next). While Tessa doesn’t mention it, I would also advise sending the letters recorded delivery, so there is a record.
- Get someone ‘official’ – for example someone from the Council – to talk to your tenants and explain that it really is necessary, it’s not just the landlord being nosey
- Consider evicting under section 21 (if you can), or if this is not possible
- Apply to court for an injunction order.
Only under a situation that can be deemed as an “emergency” may the Landlord force entry. This will include situations like flooding or fire. More information on landlord’s right of entry.
Gas Safety Certificate Release Form
In light of changes to the Section 21 legislation on October 2015 for Landlords in England, it is imperative landlords provide their tenants with a valid Gas Safety Certificate.
In order to protect myself, I make prospective/new tenants sign a release form, which confirms that they have been served with a copy of a valid Gas Safety Certificate. You can download a copy by entering your name and email address below.
Disclaimer: I'm just a simple landlord blogger, I am not qualified to give legal or financial advice. Any advice I give is my opinion based on my experience, and is never legal or professional advice. You should always get professional advice on any legal and financial matters!