Do any of you landlords/Letting Agents out there currently use Tenancy Application Forms? I suspect they’re commonly used amongst letting agents, but not so much with private landlords. It’s something I’ve never used before, but intend on using going forward.
What is a Tenancy Application Form?
It’s essentially a form which prospective tenants are asked to complete either before or during a viewing.
Here is a list of details requested for in a tenancy application form:
- Tenancy details: property address, rental period, number of applicants, proposed tenancy start date.
- Tenant’s personal details: tenant’s name, contact details, and time at current address.
- Current Landlord: details about current landlord.
- Referee / Guarantor Details: details about guarantor
- Employment details: current and past employment details, and details regarding salary
- Details about occupiers: details about all the people that will occupy the property
- Other details: details such as smoking status, pet status
Why are Tenancy Application Forms useful?
The main reasons why a Tenancy Application Form is appealing to me is as follows:
- If I have a vacant property which is receiving interest from several prospective tenants, I will have a neat list of all applicants with all their details. It makes it much easier to manage the applicants details.
- The completed forms make it much easier to determine which applicant is most desirable, which will effectively help me choose the better tenant. For example, I can easily see which applicant has a greater salary and stronger rental history.
- Some of the details on the Tenancy Application Form aren’t always found in Tenancy Agreements, but may be useful even after a tenancy has been created. For example, next of kin details maybe useful in case of an emergency.
- The application form can quickly eliminate tenants from the line-up if they don’t meet a specific requirement e.g. lack of Guarantor
- You can build a directory of people to contact if a similar property becomes available. This is probably more useful for letting agents, or landlords with a portfolio of properties.
- You can use the tenant’s employment and current/previous landlords details for references, to ensure they’re legitimate and have a good track record.
Are Tenancy Application Forms legally required?
I want to clarify that Tenancy Application Forms are NOT legally required, although they make sense because of the points listed above.
Can I modify the Tenancy Application Form?
The application form can be tailored to a landlord’s preference. Landlords are entitled to ask prospective tenants any appropriate question that they see fit. However, I would advise to avoid asking too many questions, sticking to questions which has a direct relation to letting the property, and personal questions that may seem “too personal” Crossing those lines could act as a repellent.
I’ve seen a few Tenancy Application Forms which require bank details from the applicant. I’m not entirely convinced details like that are necessary at such early stages, so I removed that section. I know if I was a prospective tenant, I wouldn’t want to give up my bank details to a private landlord if I wasn’t even sure I wanted the property. However, I’d be more comfortable giving a letting agent those kind of details.
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