Unfortunately, on Friday, I received a surrender of tenancy from the best tenants’ I’ve ever been privileged enough to have. It was a fatal blow. The prospect of trying to fill their shoes seems like a difficult task, which I’m not looking forward to tackle.
Over the 2 years they’ve been my tenants I didn’t encounter a single problem, and that’s quite rare from my experience. I seriously don’t want to see them go, but it’s out of my hands. Their family is growing and they need more space. I did suggest for them to store their youngest child in the garden shed to create extra living space in the house, but they weren’t playing ball.
When they surrendered their tenancy, they handed over the most professional and clear notice I have ever received. I’m usually sent an incoherent text message or handed over a crumpled piece of paper, with childlike hand-writing on it.
This is what my tenant gave me:
I was impressed, so much so that I thought i’d post it up here, so other tenants can use it if they wish (there’s a downloadable version below).
I didn’t ask my tenant where he got it from, but I assumed it was a template he had found online. Of course, a surrender of tenancy letter doesn’t need to be so elaborate; all can be said in one sentence- that’s what my previous tenants gave me. However, I like this elaborate version because it’s concise and transparent, so it avoids potential misinterpretations.
I actually tried Googling for other Surrender Of Tenancy Letter templates to see how it compared, but I couldn’t find any. Mind you, I did only look for 5 mins, and I got majorly bored after that. Or perhaps I failed because the market for a template regarding something so mundane and pointless does not exist. Perhaps. Actually, most likely.
What is a Surrender of Tenancy letter?
It’s a mutual agreement between landlord and tenant to end a tenancy. This is called ‘surrender’. To be valid, both sides must agree, and it’s always best to put what’s been agreed in writing so everyone knows where they stand. If the tenancy is joint, all joint tenants and the landlord must agree to the surrender.
Does anyone know of any templates available online? Also, has any landlord received a surrender of tenancy like that before, if not better?
Important: If you decide to use it, make sure you print two copies – landlord and tenant should each keep a copy.
Here’s a copy of the Surrender Of Tenancy Letter. Feel free to use it.