Landlord Products / Services
I’ve been hunting around and researching landlord software and property management tools for small to medium-sized rental portfolios, mainly to make managing properties a bit more organised and less time-consuming.
A quick search shows there are now plenty of platforms available in the UK, and new tools are launching all the time. The challenge isn’t finding options – it’s working out which ones are actually worth using.
That’s where things get tricky.
So, which is the best landlord software in the UK?
Table of contents
What Does Landlord Software Do?
First, it#s worth being clear on what landlord software is actually meant to do: help landlords save time, reduce admin, and stay organised when managing one or more rental properties.
There are several different types of landlord software and property management tools, but most are designed around a few core functions – accounting, document storage, reminders, and tenant management.
In practice, most landlords use these platforms as a central hub to manage day-to-day property administration, including expenses, compliance documents, and tenancy records.
Most reputable landlord software will typically include the following features:
- Property portfolio management
- Tenant records and contact details
- Rent tracking and payment management
- Document storage (tenancy agreements, EPCs, gas safety certificates, etc.)
- Supplier and contractor management
- Expense tracking and categorisation
- Mortgage and loan tracking
- Automated reminders (inspections, renewals, compliance deadlines)
- Tax reporting and income summaries
- Basic accounting tools for rental income and profitability
There are a large number of options available on the market, and I’m not going to list every single one, mainly because most offer very similar core features.
Instead, I’ll focus on a few landlord software platforms that are genuinely suitable for small to medium-sized portfolios and are actually worth considering.
Best Paid Landlord Software (UK)
Good for storing documents, key details of property & tenancy, and complete accounting solutions!
| Software | Notes / Description | Price from | |
|---|---|---|---|
Software Top Pick | Notes / IncludesCloud-based solution, great for the Everyday & Portfolio Landlords with 1- 500+ tenancies!Landlord Vision is an online cloud-based property management software tool. You can access it from any web connected device. The software produces reports that show cash flow, rental income, expense, taxation and equity reports. Key features
One of the most popular landlord software out there; the feature list is immense!! It’s my personal favourite (here’s my Landlord Vision review). | Price fromDiscount available£19.97Ex VATPer month 14 days Free Trial. No payment details required to sign up. | Visit Website 25% off for 6 months on monthly plans – Use code: PIPPromo25 10% off the first year on annual plans – Use code: PIPPromo10 |
Software | Notes / IncludesDesktop software, great for the Portfolio landlords & Letting Agents!If you don’t want a cloud based application, and would prefer traditional desktop software, this is the one for you! This is a complete property management system for managing rents & tenants, designed for people who like to install the software directly to their PC, laptop or server (on Windows OS) and back up their data locally. You can see how this package works by going to the Property Portfolio Software Website and clicking on the “demo” button. Key features
Landlords Property Manager can be purchased outright (with a 90 day money back guarantee) or on a monthly subscription basis (no minimum term contract). | Price from £29.97Ex VATPer month £397Ex VATOne off payment | Visit website |
Best Free Landlord Software
Good for storing key details of property & tenancy, and basic expense tracking and features!
To give you the choice, and because I appreciate not everyone wants to splash out on landlord/property management systems, here are some of the free options available.
Fair warning, you generally really do get what you pay for, and that will be apparent when you take a look at the following websites- they’re not exactly ‘pretty’…
However, I wouldn’t discourage anyone from trying them out, the freebies…
| Software | Notes / Description | Price from | |
|---|---|---|---|
Software | Notes / IncludesOnline landlord software, suitable for landlords with a small portfolio!I’ve actually tried PropertyHawk’s free software. It was okay, but a bit too old-school for my liking. I found it hard work – there are a lot of cumbersome forms to fill out, which made simple tasks like adding a new property or tenant feel unnecessarily tedious. Most of the forms could have been consolidated into a single page, which would have saved a lot of time. Overall, not a particularly user-friendly experience. But it’s free, and it works. It also generates a lot of useful landlord documents, such as Tenancy Agreements. So I can’t really complain. But I will. According to the owners, it’s the best landlord software in the world…probably. Yeah, I’m not sure about that. | Price Free | Visit website |
Software | Notes / IncludesOnline landlord software, suitable for landlords with 1 – 10 propertiesAnother web-based application which offers a free service, amongst premium versions which come at a cost. But the free version is perfect for single landlords with 1 – 10 properties. I’ve not used it, but there appears to be a load of features. You can see details and screenshots on the Smart Property Manager Feature Page. From what I’ve seen, it doesn’t look very user-friendly or modern either. A common trend among the freebies, which isn’t surprising. | Price Free | Visit website |
When & Why to Use Landlord Software
Back in the day, I used to use simple Landlord Management Excel Spreadsheet, but the flaws quickly became apparent as my portfolio started to expand and I required more features.
Don’t get me wrong, I still think using a spreadsheet is perfectly plausible for anyone managing one or two rental properties and doesn’t demand many features beyond tracking basic transactions.
However, if you demand more features, control and transparency, like forecasting, automated tax calculations using HMRC guidelines (extremely useful), financial reporting, tenant management, repairs & maintenance management, then it’s probably time to ditch the spreadsheet and make the upgrade to a specialist piece of kit.
Making Tax Digital (incoming change to the UK tax system)
So while I believe most landlords will be absolutely fine without using a dedicated software to help track their finances, I suspect many will be inclined to make the jump due to incoming changes to the UK Tax system.
I actually wasn’t going to discuss this in this blog post, but I was reminded of it when highlighting the key features of Landlord Vision (one of their selling points is that they will be compatible with Making Tax Digital (MTD)). And actually, I’d be remiss if I didn’t mention it, because it’s probably one of the most appealing reasons to use landlord software (if you don’t use an accountant, that is).
On 6th April 2026, the Making Tax Digital system launched.
The simplest explanation of Making Tax Digital is that the tax system in the UK has moved away from paper tax returns and instead wants to make it compulsory for individuals and businesses to submit income and expense data digitally.
As per this article on uklandlordtax.co.uk:
Making Tax Digital (MTD) applies to all landlords, self-employed and partnerships.
There are 2 key requirements for MTD and these are to keep all transaction records digitally and to use a specific software to submit returns to HMRC.
Previously, taxpayers will had to submit annual tax returns by sending a paper version by post to HMRC directly or electronically via their Government Gateway account. However, with the new MTD system, all transactions will be recorded digitally and quarterly returns must be submitted using specific MTD software which will electronically link bookkeeping records into HMRC’s MTD computers.
As per the latest Gov guidelines:
You’ll need to use Making Tax Digital for Income Tax if all of the following apply:
- you’re a sole trader or a landlord registered for Self Assessment
- you get income from self-employment or property, or both
- your qualifying income is more than £20,000
- When you need to start using Making Tax Digital for Income Tax depends on your qualifying income within a tax year. If your qualifying income is over:
- £50,000 for the 2024 to 2025 tax year, you will need to use it from 6 April 2026
- £30,000 for the 2025 to 2026 tax year, you will need to use it from 6 April 2027
- £20,000 for the 2026 to 2027 tax year
In short, if you’re a sole trader and/or a landlord registered for Self Assessment and your gross income is over £20,000, Making Tax Digital will eventually apply to you.
So yeah, this is going to affect many landlords. No dodging it.
Either way, I still believe using proper software would be an efficient upgrade to managing finances for anyone that currently isn’t. The benefits of going digital in this instance is certainly plentiful.
If you use an accountant, they should already be on top of this and prepared (but you should check just to be sure).
For more information, here’s my deeper into Making tax Digital for Landlords!
The final “why“, landlord software is tax deductible :)
Other Useful Landlord Tools
| Software | Notes / Description | Price | |
|---|---|---|---|
Software | Notes / IncludesAutomatic renewal service reminder for landlordsThis is pretty cool. So, Landlord-market.co.uk is a free tool will remind you when your landlord services and utilities (e.g. EPC, Gas Safety Certificates, Tenancy Agreements etc.) will expire, and then they will send you an automated reminder, leaving you plenty of time to make renewal arrangements. They will also send you ONE recommended supplier (based on price and reputation) for every expiring service, so you don’t have to shop around. The main feature is the automated reminder service, and the recommended services is just an added bonus (which you are not obligated to use). | Price Free | Visit website |
Landlord Software to Avoid
I learned this the hard way, and it’s worth sharing because it’s something many landlords overlook when choosing software.
As mentioned earlier, there’s no shortage of landlord software on the market – in fact, the problem is almost the opposite. New platforms are constantly launching, each promising to simplify property management.
Because of that, I would personally be cautious about using newly launched software.
Why?
The risk is simple: you could end up relying on a platform to store important data – accounting records, tenancy details, or historical information – only for the company to shut down if the product doesn’t gain traction.
I’ve experienced this myself with a tool I once briefly used. It had strong features, but it disappeared not long after launch, and any trust I had built into it was lost overnight.
That’s the core issue with early-stage software: there’s no track record of stability or long-term viability, and often, not even the company knows if it will survive.
Lesson learned.
These days, I tend to avoid highlighting very new landlord software altogether. Even if the features look impressive, the risk of discontinuation is too high when your property data is involved.
The tools I do recommend are typically those that have been established for several years and have proven they’re still actively supported and widely used.
Landlord Software Recommendations & User Feedback
If anyone is aware of any other product, please let me know, and I’ll add it to the list.
Also, if anyone has had any experience with any of the above, or similar products, please let me know! I’d love to hear your recommendations. But please, if you leave any feedback, make it useful and informative (e.g. specify why it’s good/bad), don’t just recommend a product for your own personal gain- because the comment will be removed.
Please refer to Angelina’s comment (comment #69) for a good example of “useful”
Landlord out xo
Disclaimer: I'm just a landlord blogger; I'm 100% not qualified to give legal or financial advice. I'm a doofus. Any information I share is my unqualified opinion, and should never be construed as professional legal or financial advice. You should definitely get advice from a qualified professional for any legal or financial matters. For more information, please read my full disclaimer.
Just trying a few now and will report back - many thanks for all the hints and tips